Assistant Athletic Director for Operations

Assistant Athletic Director for Operations

Status: Full Time, 12-Month Position, Exempt
Supervisor: Assistant Head of School for Athletics, Co-Curriculars, and Equestrian
Start Date: August 2026

Key Responsibilities

  • Create and share athletic team rosters both internally and externally.
  • Manage co-curricular sign-ups using Blackbaud.
  • Manage the inventory of athletic uniforms, equipment, and supplies.
    • Oversee ordering, unloading, and organization of practice/game equipment, team gear, coaches’ gear, etc.
    • Manage distribution, collection, maintenance, and upkeep of team uniforms and gear.
  • Serve as the liaison and primary point of contact between the Athletic Department, Admission Team, and College Counseling.
    • Coordinate programming, including workshops and panels for students and families interested in pursuing college athletics.
    • Organize and plan signing day recognition for student-athletes.
    • Manage and organize the recruiting database in partnership with the Admission Athletics Liaison.
  • Communicate effectively on a daily basis with coaches, administrators, staff, and external vendors.
  • Prioritize coaching experience in lacrosse, field hockey, and volleyball.
  • Coach two to three seasons of sports.
  • Oversee the development and communication of athletic schedules for all teams.
    • Coordinate with the Associate Athletic Director for travel and referee logistics.
    • Ensure games/events fit within the all-school calendar.
  • Assist with game day/event setup and breakdown.
  • Assist and attend school athletic events as needed to represent the Athletic Department.
  • Ensure compliance with all NEPSAC and Founders League rules.
  • Represent the Athletic Department on committees and at events within the broader school community.
  • Create social media material to publicize schedules, sporting events, and other news related to the athletic program.
    • Maintain the athletics social media pages with scheduled/planned posts on a day-to-day basis; monitor student-run team pages.
  • Organize the student-athlete council (EWAC) calendar as well as assist in curriculum development and implementation.
  • Plan and execute one spirit week each trimester including a pep rally or similar culminating all-community event”
  • Advise/Co-advise a group of students as part of our school’s advisory program.
  • Work in collaboration with a community that embraces diversity, provides equity, and ensures inclusion and belonging for all.
  • Pursue continuous growth in understanding and implementation of diverse, effective coaching, communication, and management practices.
  • Abide by the Faculty/Staff handbook.
  • Perform any other duties as assigned by the Assistant Head of School for Athletics, Co-Curriculars, and Equestrian.

Qualifications

  • Holds a Bachelor’s degree.
  • Ability to obtain the necessary Connecticut DMV passenger endorsement to drive Student Transport Vehicles.
  • Mentoring experience and preferably college guidance or admissions experience.

Desired Qualities

  • Excellent interpersonal and communication skills (especially writing).
  • Strong organizational and time management skills.
  • Sound judgment and discretion.
  • A sincere desire to advocate for students.
  • A commitment to professional growth.
  • A sense of humor.
  • Will put the interests of the group ahead of individual interests.
  • Support an environment devoted to the education and nurturing of girls and young women.
  • Exhibit a commitment to excellence and high standards of service.
  • Foster a sense of community through the caring and respectful treatment of all members.
  • Commitment to diversity as evidenced by the respectful treatment of all members of the community without regard to race, color, gender, sex, religion, sexual orientation and national or ethnic origin and comply with the policies of the school.

All qualified candidates are encouraged to apply. The Ethel Walker School is an Equal Opportunity Educational Institution/Equal Opportunity Employer that provides equal opportunity for all and does not discriminate on the basis of race, color, national origin, age, sex, sexual orientation, gender identity/gender expression, disability, religion, or veteran status.

To apply, please submit a resume, cover letter, and contact list of three (3) professional references in one (1) document to careers@ethelwalker.org.